Skip to content 
First-time buyers rarely make mistakes on price—but they often miss key details that cost them time, money, and trust.
To avoid shipment errors or customs issues, your first cream charger purchase order should clearly specify product specs, quantity, packaging, certificates, shipping terms, and payment details.
If you’re about to place your first order with a supplier, this guide gives you everything you need to write a clear PO that protects your shipment and brand.
Why Is the Real Risk in the Details, Not the Price?
Many importers think a signed quotation is enough. But vague POs lead to wrong flavors, missing labels, or customs delays.
Your PO is not just a document—it’s the one thing standing between you and a failed delivery.
[Image Placeholder]
Let’s get specific. The following sections walk you through what to include—and why it matters.
What Product Specifications Must Be Written Clearly?
“640g cream charger” is not enough. Missing just one word can get you the wrong material, flavor, or packaging.
List full details like weight, flavor, material, label language, purity, and packaging format.
Dive Deeper: Product Line Item Example
| Field | Example |
| Product Model | 640g N2O Cream Charger |
| Material | Black-painted Aluminum |
| Gas Purity | ≥99.995% Food Grade |
| Flavor | Blueberry (5 pallets), Classic (5 pallets) |
| Label Language | OEM logo + English/French bilingual sticker |
| Packaging | Retail color box + shrink wrap |
| Printed Info | Expiry date, batch number, production date on shell |
🧠 Pro tip: Always clarify language and surface finish if you’re building a retail-facing brand.
Not sure which tank type or capacity suits your region? See full product specs on our 640g cream charger page.
How to Specify Quantity and Pallet/Container Breakdown?
Some buyers write “10,000 pcs” and assume the factory will handle the rest. That’s risky.
Write exact total units, pallet configuration, and whether it’s full container or LCL shipment.
[Image Placeholder]
Dive Deeper: Quantity Breakdown
| Spec | Example |
| Total Quantity | 4,320 pcs |
| Per Pallet | 432 pcs |
| Total Pallets | 10 pallets |
| Container Type | 20FT FCL |
| Pallet Handling | Euro pallets, shrink-wrapped, top-board sealed |
📌 Clear numbers prevent overloading, excess fees, or underutilized space.
What Certifications and Export Documents Must Be Requested?
Don’t wait until the goods arrive to ask for certificates. By then, it’s too late.
List required certificates and export documents directly in your PO.
[Image Placeholder]
Dive Deeper: Required Documents
| Document | Mandatory? | Purpose |
| CE / FDA / TPED / TUV | ✅ | Customs clearance and product safety |
| MSDS | ✅ | For international DG transport |
| COA (Gas Purity) | Optional | Proof of 99.995% N2O quality |
| COO (Origin Cert) | ✅ | Required in many duty-exempt markets |
| Invoice & P/L | ✅ | Standard trade documents |
| B/L (Bill of Lading) | ✅ | For cargo release at destination |
🧠 Tip: Always request scanned versions before shipment + physical copies with goods.
Want to see a real example of CE compliance? Download our CE certification PDF.
What Payment Terms and Currency Should You Write?
Payment misunderstandings cause shipment holds, disputes, or even fraud.
Write exact payment terms, bank details, and currency used.
[Image Placeholder]
Dive Deeper: Payment Term Example
| Term | Detail |
| Currency | USD |
| Terms | 30% deposit, 70% before shipment |
| Payment Method | Bank Transfer (T/T) |
| Bank Info | [Factory Name, SWIFT, etc.] |
| Fees | OUR (Buyer pays all charges) |
📌 Include a clause: “Shipment will be arranged within X days after balance received.”
How to Write Shipping, Incoterms, and Port Details?
If your PO says “ship to USA,” that’s not enough.
You must list origin/destination ports, incoterms (FOB/CIF/DDP), and shipping method.
[Image Placeholder]
Dive Deeper: Shipping Example
| Field | Example |
| Shipping Mode | Sea Freight (FCL) |
| Port of Loading | Ningbo, China |
| Port of Destination | Melbourne, Australia |
| Incoterms | CIF |
| Latest Delivery | 15 working days after balance |
| HS Code | 2811.29.10 |
What Branding, Inspection, and After-Sales Terms Should Be Included?
If you want custom packaging, this is where most misunderstandings happen.
Write what files you’ll provide, how to approve the box/sticker, and what happens if there’s a defect.
[Image Placeholder]
Dive Deeper: Custom Clause Examples
- OEM sticker: Buyer to provide PDF, factory confirms layout
- Color box: Confirmed by image before shipment
- Pre-shipment check: Photo/video proof by factory
- Leakage clause: >1% can be deducted in next order
- Brand confidentiality: Supplier must not share buyer brand externally
Conclusion: A Good PO Is a Control Tool, Not Just a Price Confirmation
Treat your PO like a blueprint. The more precise it is, the less risk you take. Good orders start with good instructions.
